SmithWriting Blog

Last week I posted about letter and e-mail closings. So this week, on Steph’s recommendation, I’m starting at the beginning and posting about—you guessed it—letter and e-mail openings.

Granted, there are not as many opening salutations as there are closings. But there are a few to choose from, and some are more appropriate than others, depending on the context of your correspondence.

From the formal to the friendly, there’s a greeting for all your communications:

Business letters and e-mails
Dear Mr. Smith:
Dear Ms. Johnson:
Dear Mrs. Jones:
Only use Mrs. if you’re sure the recipient is married and prefers to be addressed this way; otherwise, use Ms.

Dear Jane:
First names are acceptable, but only if you’ve previously met the recipient—and even then, you may want to err on the side of formality.
Dear Chris Brown:
If you do not know the recipient’s gender, use their full name (but always attempt to find out their gender first).

Dear Ladies and Gentlemen:
Dear Colleagues:
To Whom It May Concern:
Use this as a last resort and only if you’re unable to find out anything about the recipient(s).
Dear Sir or Madam:
Use sparingly; this one has become a bit dated.

Friendly letters and e-mails
Good day,
Greetings,
Hello,
Hey!
Hiya,
Hi,
Hi there,
Howdy,
Hidey ho!
What up,
Yo,
Dude!

In general, less formal salutations take a comma, while formal ones take a colon.

Filed by rebecca at 4:49 pm under For the love of words
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Whether you’re concluding a business letter or signing off an e-mail, you most likely end the correspondence you send with a closing of some kind.

Depending on the context of the note you’re sending—and your relationship to the recipient—you’ll either sign off formally or informally. And sometimes it’s not very clear how you should end a letter or e-mail. Many people struggle with closings, and some opt to take the easy way out and just sign their name, no closing at all.

Well, for those of us who like to go out with a little flair, I’ve compiled a list of closings, from the conventional to the cheeky:

Best regards
Best
All best
Best wishes
Regards
Warm regards

Sincerely
Respectfully
Fondly
Truly
Yours truly
Take care
Thank you
Many thanks
Cheers

Always
Yours
Love
With love
Peace
xoxoxo

Ciao
Peace out
Rock on
Later gator
Smell ya later
Namaste
Over and out
TTFN

Feel free to add your favorite closings in the comments section.

Until next time,
Rebecca

Filed by rebecca at 4:53 pm under For the love of words
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Prefixes are letters or groups of letters put at the beginning of a word to make a new word. Some of the most common include a-, anti-, co-, dis-, ex-, extra-, pre-, pro-, re-, semi-, and un-.

Prefixes have the power to transform us from happy to unhappy, from believing to disbelieving, from terrestrial to extraterrestrial in just a few strokes of the keyboard. So let’s make sure we’re using them correctly.

In general, do not hyphenate when using a prefix with a word starting with a consonant.
restart
precook
semicircle

However, hyphenate after a prefix to avoid duplicated vowels.
anti-inflammatory
re-elect
pre-eminent
(In this case, the hyphens aren’t always necessary; it’s really a style thing.)

Hyphenate when the word that follows a prefix is capitalized.
pre-Vatican II
anti-American

Hyphenate after a prefix to clarify meaning.
I recovered my keys in the backyard.
I re-covered my pool in the backyard.

When in doubt, always consult a dictionary or your style guide.

Filed by rebecca at 9:29 am under Grammar guide
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Idiom (noun): An expression whose meanings cannot be inferred from the meanings of the words that make it up

Idioms. We all use them. We all know what they mean. But do we know where these far-out phrases came from? I decided to find out. Here are a few of my favorite idioms and their origins:

The bee’s knees: excellent
American, circa 1920.
There’s no definitive origin for this one. Some ascribe it to the fact that bees carry their valuable pollen in sacks on their legs. Others believe it came from world-renowned Charleston dancer Bee Jackson.

Three sheets to the wind: drunk
British, circa 1820.
Nautical. On ships, “sheets” are the ropes that hold the sails in place. If three sheets are loose, then the sails will blow haphazardly, and the ship will stagger like a drunk.

Down to the wire: until the last possible moment
American, late 1800s.
From the sport of horse racing, in which close races were determined by a wire strung across the track above the finish line.

Long in the tooth: old
British, circa 1850.
Another phrase with equine origins. Apparently, horses’ teeth grow with age.

Raining cats and dogs: raining very heavily
British, circa 1700.
This one is gross: When it rained heavily in jolly old England, dead animals would wash down the streets with other garbage.

The whole nine yards: all of something
American, circa 1964.
There are a lot of conflicting origins for this phrase, but most folks believe that it came out of the American military. Other proposed sources: It comes from the 9-cubic-yard capacity of concrete trucks and it was a medieval test requiring a person to walk nine paces over hot coals.

Sources: Webster’s New World College Dictionary, www.phrases.org.uk, www.thefreedictionary.com, www.goenglish.com, www.wikipedia.org

Filed by rebecca at 9:05 am under For the love of words
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No, I’m not talking about the brackets we filled in last month during the NCAA basketball tournament. I’m referring to the much more useful (albeit less exciting) punctuation marks [ ].

Also known as “box brackets” or “square brackets,” these marks are primarily used to enclose editorial inserts in direct quotes.

For example:
“I thought that it [the party] was a huge success!”

Brackets containing the word “sic” (Latin for “thus”) indicate that a misspelling or misuse of language in a direct quote is in fact what was written (even though it is incorrect).

For example:
“My travels brought me to Egypt, Libia [sic], and Tunisia.”

When nested parentheses are needed, brackets are used with their rounded relatives.

For example:
(John Adams [1735-1826] and Samuel Adams were second cousins.)

Brackets are also used in math, chemistry, and computer programming.

Know of any other usage for this square pair? Please share.

Filed by rebecca at 6:26 pm under Grammar guide
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Unless you’ve been living in a cave for the past few months, you’re aware that there’s a recession going on. But did you know that this economic downturn has generated its own vocabulary?

Here’s a list of words to help you get through this fiscal fiasco:

Recessionista: A style maven on a budget.

Obamanomics: The president’s plan to fix our ailing economy.

Furlough: Unpaid—and often unwelcome—time off from work.

Furcation: A vacation taken while on furlough.

Vulture vacationer: A traveler who takes advantage of the low costs caused by the recession.

Zombie bank: A bank that cannot lend money but stays in business due to government support.

Nationalization: When the government steps in to run failed businesses.

Bailout: The money failed businesses get from taxpayers before they face nationalization.

Staycation: A vacation at home because you can’t afford to travel anywhere.

The latter two terms are so overused that they made the 2009 banished words list.

Have any of your own financial phrases to share? We’d love to hear them!

Filed by rebecca at 12:22 pm under For the love of words
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The slash (/), or virgule, is a slanted character used to separate related items of information. It’s not very sexy or exciting, but, like every punctuation mark, it has its proper place in everyday grammar.

Uses of the slash:

To express “per”
The speed limit is 65 miles/hour.

In dates and fractions
My birthday is 1/3.
The recipe calls for 2 ½ cups of butter.

To indicate options
She took a biology class on a pass/fail basis.
If convicted, he’ll be sentenced to two years in jail and/or a $3,000 fine.
(I caution you to limit the use of “and/or”; it’s quite cumbersome and unnecessary in most cases.)

To denote the end of a line of poetry
“I am writing these poems / From inside a lion, / And it’s rather dark in here.”
- Shel Silverstein

In URLs
http://smithwriting.com/blog/

Note: The slash should never be confused with its mirror image, the backslash (\). Limit use of this backward character to strictly computing contexts.

Filed by rebecca at 8:00 pm under Grammar guide
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In honor of World Poetry Day (March 21), I’d like to share a poem I wrote when I was 9 years old:

Happy

Now I’m happy,
really happy,
I’m really having fun,
hopping, skipping,
jumping, running,
yelling to everyone!

“Happy” actually won an honorable mention award in a national poetry contest (not bad for a fourth-grader). Watch out, Walt Whitman …

Although I’ve gotten away from writing poetry, I still enjoy reading it very much. And I’ll be sure to take some time on March 21 to read some of my favorite poems by Emily Dickinson, Shel Silverstein, and Billy Collins.

Here’s wishing you all a “Happy” World Poetry Day!

Filed by rebecca at 11:56 am under For the love of words
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This March 15 is the 2,053rd anniversary of the assassination of Julius Caesar. It’s a day known as “the ides of March”—and a day filled with foreboding for many.

In the ancient Roman calendar, the “ides” was the 15th day of March, May, July, and October and the 13th day of the other eight months. The ides was originally marked by a full moon.

The word “ides” (circa 1330) originates from the French “ides” and the Latin “idus,” meaning the eighth day after nones. Huh? Well, “nones,” in reference to the same Roman calendar, was the ninth day before the ides of each month, or the 7th day of March, May, July, and October and the 5th day of other months. The first day of each month was the “calends.” Seems unnecessarily complicated to me, but, then again, I wasn’t around 2,000 years ago, marking time by the moon.

In modern times, we rarely use the terms “ides,” “nones,” and “calends.” However, due in no small part to William Shakespeare, “the ides of March” has become a well-known metaphor for impending doom.

In his play Julius Caesar, Shakespeare has a soothsayer utter the infamous line, “Beware the ides of March,” to Caesar. (I don’t know about you, but if someone who could predict the future told me to beware of a certain day, I sure as heck would lock my doors, call my bodyguards, and stay holed up inside all day. But not Caesar; he scoffed the warning.) On his way to the senate-house on March 15, foolish Caesar actually taunts the soothsayer, saying, “The ides of March are come.” To which the soothsayer sagely replies, “Ay, Caesar; but not gone.”

Well, as we all know, the soothsayer was right: Caesar didn’t live to see the end of March 15. Instead, a group of senators who claimed that he was trying to reinstate the monarchy stabbed him to death on that fateful day.

Now, whether you fear the ides of March or celebrate it—as a group of Italians do with a toga run through the streets of Rome—at least now you know a bit about its history and lore. So venture out at your own risk.

Filed by rebecca at 4:34 pm under For the love of words
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Well, who can blame you, with all the thousands of regional expressions floating around out there?

I grew up in Rhode Island, where we drank water out of bubblers (water fountains) and devoured cabinets (milkshakes) as special treats. I thought everyone did the same, until I met my husband (a Midwesterner) and learned that every corner of the nation has its own quirky lexicon.

Now, thanks to the good folks at the University of Wisconsin-Madison, many of this country’s regional phrases are all together in one place: The Dictionary of American Regional English (DARE).

This collection of books documents the varieties of English found in each tiny pocket of the United States. In fact, DARE is based on interviews conducted in all 50 states and on a comprehensive collection of written materials from the colonial period to the present.

The first book, Volume I (letters A-C), was published 25 years ago. Subsequent volumes (up to the letters Sk) have come out since, and Volume V, containing the remainder of the alphabet, is scheduled for publication this year.

I can’t wait to get my hands on the whole collection. Because not only is DARE a great way to pass down old sayings that might otherwise die off, it’s a colorful testament to the rich culture and diversity of this country.

Here’s a sampling of entries:

railroad daisy (n) also railroad flower. North Dakota, Eastern Montana, Louisiana, Kentucky:
Black-eyed Susan. So named because the flower can grow in sunny, gravelly areas like those alongside railroad tracks.

Adam’s housecat (n) chiefly S. Atlantic and Gulf States:
An idiom, as in “I don’t know him from Adam’s housecat.”

garden house (n) chiefly Mid Atlantic:
An outhouse. So named because they were typically built in a garden of a country house.

scramble (n) also scramble dinner. Northern Illinois:
A potluck dinner.

discomgollifusticated (adj) also discumgalligumfricated. New England:
Discombobulated. “The jet lag and lack of sleep made him irritable and discomgollifusticated.”

larruping (adj) Texas, Oklahoma:
Delicious, excellent (esp. of food). “Now that’s one larrupin’ good pie.”

nebby (adj) also nebby-nosed. chiefly Pennsylvania:
Snoopy, inquisitive. “I heard the gossip from her nebby neighbor.”

mubble-squibble (n) North Carolina:
A noogie; the act of rubbing one’s knuckles on a person’s head so as to produce a mildly painful sensation.

Have any of your own regional expressions to share? We’d love to hear them!

Filed by rebecca at 8:27 pm under For the love of words
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